This screen allows you to quickly add products or make adjustments to the quantity of an existing product. It can be used to enter initial physical counts or make any future adjustments to the quantity. In this section of the system there are four options to choose from Add New Product, Add Inventory, Frames Data Import, and Scan Frames. You can import Frames into your inventory from the FRAMES Data SPEX (UPC) on CD. This feature automates your inventory and automatically updates prices, sizes, color, product styles etc.
• Add New Products to Inventory:
1. Follow the menu item sequence … File | Inventory | Transactions | Add New Product.
2. Select the appropriate Item Type.
3. Specify the invoice and supplier details in the corresponding fields.
4. To add a new item to inventory click the Add Button on the lower right part of the screen.
5. Specify the item details in the corresponding fields that appear after the Add Button is clicked. Repeat steps 4&5 for each new item you wish to enter in inventory.
NOTE: For Item Type Spectacle Lens only one procedure code (V-code) can be specified for the lens in this screen; to specify multiple V-Codes for the lens you would have to go back to Spectacle Lens Inventory to enter other V-Codes. See the topic on Spectacle Lens for more information.
6. If you wish to delete a current record highlight the appropriate record and click the Delete Button.
7. If you wish to enter specific details about an item in inventory highlight the appropriate record and click the Details Button. In the Details Screen you can enter pricing, supplier and commission information.
8. To print a listing of the new items entered in inventory click on the Print Button.
9. Once you have completed entering all items you wish to place in inventory click Save then Close from the menu toolbar.
• Add Inventory(Add Existing items to Inventory):
10. Follow the menu item sequence … File | Inventory | Transactions | Add Inventory.
11. If you are scanning the barcodes of the inventory items select the Scan Tab otherwise select the Manual Tab.
12. Select the appropriate Item Type.
13. Specify the invoice and supplier details in the corresponding fields.
• Scan Tab
14. Under the Scan Tab, scan the barcode or enter the barcode in the UPC field and it will be automatically added to the scanned items list. The scanned quantity is defaulted to 1 but can be changed before scanning the item barcode. Update the transaction quantity column to reflect additions or subtractions to the existing quantity of the product.
15. The Print Scan Button, located on the lower right part of the screen, provides a detailed print of all the items scanned.
16. The Print Summary Button prints a report of different items scanned and provides totals for this item.
17. The Fill-un-scanned Items Button lets you add records of inventory that exist in the system inventory but have not been scanned. The scanned quantity for these items is defaulted to zero.
18. The Update-on-Hand Button reflects the variance quantity transactions into the system.
• Manual Tab
19. Under the Manual Tab, update the Transaction Quantity Column to reflect additions or subtractions to the existing quantity of the product.
20. Enter other details about the transaction.
21. Click the Update-on-Hand Button to update the inventory records with new transactions.
22. Once you have completed updating your inventory click Save then Close from the menu toolbar.
• Scan Frames Section
Scan Frames screen lets you scan frames UPC to import them into inventory. When you scan the frame the UPC for the frame is first looked up in the frame inventory and if not found then looked in the frames loaded from CD. If the frame is loaded from the Frames CD then the retail price formula specified in the Frame Markup is used to calculate the retail price.
Specify other details such as retail price, quantity, commission, invoice etc. To specify the same information for many frames select the appropriate frames by clicking on them and clicking Details. Any information you supply in Inventory Details screen will apply to all the selected frames.
• Scan Frames Screen
23. Select All Button selects all the rows.
24. Unselect All Button unselects all the rows.
25. Remove Duplicates Button unselects the selected frames that already exist in the inventory.
26. Details Button let you apply pricing, quantity, commission, supplier and other details to the selected frames.
27. Import Button imports the selected frames from FRAMES Data SPEX (UPC) CD into My Vision Express frame inventory. A warning is presented if duplicate frames are being entered.
28. Print Barcode Button lets you print barcodes for all the selected frames. It will prompt you to import the frames if they are not already imported.
See Also:
• Services